Privacy Notice
Smee & Ford, part of MiExact Ltd, is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you in accordance with data protection law. Please read it carefully.
Data protection law says that the personal information we hold about you must be:
If you have any questions about this notice or how we collect and use personal information about you please contact us.
1.1 We are Smee & Ford, part of MiExact Ltd. Our registered office is at Floor 5, Aldgate Tower, 2 Leman Street, London E1 8FA and our registered company number is 01964639.
1.2 If you have any questions, our contact details are:
1.2.1 Floor 5, Aldgate Tower, 2 Leman Street, London E1 8FA
1.2.2 enquiries@smeeandford.co.uk
1.3 We also have a dedicated Data Protection Officer, who is responsible for data compliance issues. Their contact details are below:
1.3.1 020 3812 5773
1.3.2 dataprotection@miexact.com
1.3.3 Please refer to Miexact Ltd privacy policy for further details.
2.1 This covers the processing of personal data in connection with the Legacy Notification Service as further described below (the "Service") by MiExact Ltd the "data controller" in respect of the processing described in this policy.
2.2 The personal data we process:
Name of executors and/ or beneficiaries (as applicable) of wills; and
Postal address of executors;
2.3 The processing we undertake with this personal data. Once probate is granted, Smee & Ford analyses the information contained in a deceased’s will, extracts information about charitable bequests and notifies its charity clients about applicable bequests.
In order to deliver this Service, and to improve it, Smee & Ford processes this personal data about the executors and beneficiaries described in such wills.
2.4 We process this personal data when it is in our, and our clients', legitimate interest. to do so, and when these interests are not overridden by applicable individuals' data protection rights. For example, we and our clients have a legitimate interest in delivering or receiving, respectively, the Service.
We also process this personal data when required by law, such as if we receive a request from law enforcement or other government officials.
2.5 We will retain this personal data for no longer than is necessary to carry out the purposes listed above and/or as required by applicable law – that is, this personal data will be deleted 12 months after processing as described in this policy.
We may collect information about how you use the Smee & Ford website through cookies, tracking tools and other standard analytics. We use this data to operate, maintain and secure the site, and to support our legitimate interest in ensuring it performs reliably for all users.
We, or approved third-party partners, may also use this information to deliver relevant advertising. Where adverts are targeted, this can involve combining website usage data with information supplied by third parties. This does not include identifiable details such as your name or contact information. When targeted adverts are shown to you based on this data, it is processed under our legitimate interest in promoting our services.
Full details of the cookies used on the Smee & Ford website are available through the cookie management tool that appears when you first visit the site.
We retain website usage data until the relevant cookie expires or is disabled.
Our website may include links to third-party sites, tools or services. Following these links may allow those third parties to collect data about you. We do not control these sites and are not responsible for their privacy practices. If you leave our website, we recommend reviewing the privacy information of any site you visit.
Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail or otherwise. Please check back frequently to see any updates or changes to our privacy notice.
Last updated: January 2025