Privacy Notice

ABOUT THIS NOTICE

Smee & Ford, part of MiExact Ltd,  is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you in accordance with data protection law. Please read it carefully. 

Data protection law says that the personal information we hold about you must be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely

If you have any questions about this notice or how we collect and use personal information about you please contact us.

 

1 INFORMATION ABOUT US

1.1 We are Smee & Ford, part of MiExact Ltd. Our registered office is at Floor 5, Aldgate Tower, 2 Leman Street, London E1 8FA and our registered company number is 01964639.

1.2 If you have any questions, our contact details are:

1.2.1 Floor 5, Aldgate Tower, 2 Leman Street, London E1 8FA

1.2.2 020 7324 2349

1.2.3 enquiries@smeeandford.co.uk

1.3 We also have a dedicated Data Protection Officer, who is responsible for data compliance issues. Their contact details are below:

1.3.1 020 7549 8675

1.3.2 dataprotection@miexact.com

1.3.3 Please refer to Miexact Ltd privacy policy for further details.

 

2 SMEE NOTIFICATIONS AND DISCRETIONARY SERVICE

2.1 This covers the processing of personal data in connection with the Legacy Notification Service as further described below (the "Service") by MiExact Ltd the "data controller" in respect of the processing described in this policy.

2.2 The personal data we process:

Name of executors and/ or beneficiaries (as applicable) of wills; and

Postal address of executors;

2.3 The processing we undertake with this personal data. Once probate is granted, Smee & Ford analyses the information contained in a deceased’s will, extracts information about charitable bequests and notifies its charity clients about applicable bequests. 

In order to deliver this Service, and to improve it, Smee & Ford processes this personal data about the executors and beneficiaries described in such wills.

2.4 We process this personal data when it is in our, and our clients', legitimate interest. to do so, and when these interests are not overridden by applicable individuals' data protection rights. For example, we and our clients have a legitimate interest in delivering or receiving, respectively, the Service. 

We also process this personal data when required by law, such as if we receive a request from law enforcement or other government officials.

2.5 We will retain this personal data for no longer than is necessary to carry out the purposes listed above and/or as required by applicable law – that is, this personal data will be deleted 12 months after processing as described in this policy. 

 

3 CHANGES TO THIS PRIVACY NOTICE

Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail or otherwise. Please check back frequently to see any updates or changes to our privacy notice.

 

Last updated: May 2024